PAPR Record Use Policy

The Print Archives Preservation Registry (PAPR) is a knowledgebase, system, and associated services developed by the Center for Research Libraries (“CRL”) to support information sharing and collection analysis in order to reduce costs, increase accessibility, and foster long-term preservation of journals for scholars and researchers.

PAPR currently consists of two primary services:

• The PAPR Database contains and makes available descriptive information about individual print and digital archiving programs (the "Directory") and metadata on materials archived under those programs ("Archived Titles") provided by the participating archiving institutions ("Contributing Libraries"). The PAPR Database will be openly available to web searchers. Its use is governed by a separate PAPR Terms of Service policy.
• PAPR Collection Analysis Service receives and analyzes information about library collections, in comparison with archived materials, in order to support print archiving decisions for libraries and consortia. The PAPR Collection Analysis Service is a benefit of membership in CRL. CRL also provides the service to other libraries, programs and consortia on a cost-recovery basis.

1. Purpose

The purpose of this Policy is to define the rights and responsibilities of CRL and of the Contributing Libraries that provide metadata records to PAPR. In this Policy, "Contributed Data" is defined as the original bibliographic and holdings metadata provided by Contributing Libraries, or by consortia or other third-party organizations acting on their behalf.

2. CRL Responsibilities and Rights

CRL will use Contributed Data to support the purposes of archiving, preservation, collection analysis, and related purposes, and for no other purpose unless approved by the Contributing Library. CRL uses of Contributed Data will include:

a. Modifying, enriching, analyzing, and reformatting Contributed Data to support PAPR functionality and services.

b. Adding metadata derived from Contributed Data (“Archived Titles”) to the PAPR Database, and maintaining such data consistent with the standards and guidelines adopted by CRL on behalf of the Contributing Libraries.

c. Making information about a Contributing Library’s Archived Titles available to users of the PAPR Database.

d. Utilizing information about a Contributing Library’s Archived Titles in comparison with other institutions’ archived and unarchived holdings through the PAPR Collection Analysis Service.

e. Making information about a Contributing Library’s archived and unarchived holdings available to other members of the Contributing Library’s consortium or recognized print archiving program, with permission from the Contributing Library.

CRL has the right to make use of Directory and Archived Title information aggregated in the PAPR Database, and of any and all information and resources derived by CRL there from, to support its own preservation, archive planning, collection analysis, and related purposes.

CRL will not provide Contributed Data to any third parties, except to any successor organization or agent chosen by CRL to maintain the PAPR Database and Collection Analysis Service in the future, without the express permission of the Contributing Library.

3. Contributing Library Responsibilities and Rights

It is the responsibility of Contributing Library to:

a. Contribute to the PAPR Database current bibliographic and holdings data of archived materials consistent with the standards and guidelines adopted by CRL on behalf of the Contributing Libraries, and to update those records on a timetable established by CRL.

b. Make reasonable efforts to ensure that their contributions to the PAPR Database do not violate the rights of any third party.

Contributing Libraries that export Archived Titles information from the PAPR database, or receive from CRL reports or files of Contributed Data representing their own or other Contributing Library holdings from the PAPR Database have the right to:

c. Load or incorporate such data into local systems for purposes of collection analysis

d. Use such data for purposes of supporting library collection management decisions or resource sharing. Any such use will be at the library’s own risk. Neither CRL nor any Contributing Library will be responsible for losses or damages incurred as a result of using PAPR.

Contributing Libraries may not load data representing other Contributing Library holdings into local library catalogs or public-facing databases without the express permission of the other Contributing Library.

5. Uses of the PAPR Database and Collection Analysis Service

In accordance with PAPR Terms of Service, use of PAPR is intended to be for the purposes of archiving, preservation, collection analysis, and related purposes only. The PAPR Database is openly available to web searchers, and downloading of Archived Titles and Directory information is available subject to submission of basic information on use. Users may not re-sell or otherwise provide Reports or Archived Titles data to any other organization for commercial purposes.

Contributing Libraries are encouraged to discuss with CRL any additional restrictions on uses that do not appear to be covered by this Policy. If such restrictions or uses are determined not to be covered herein, CRL and the Contributing Library will seek a mutually agreeable resolution of the matter. If either party believes that timely resolution cannot be reached, then the Contributing Library will refrain from contributing data to the PAPR Database until such time as a satisfactory agreement can be reached.

CRL will review the terms of this Policy with the Contributing Libraries once every three years to insure its continued suitability. A Contributing Library may request an earlier review by written notice to CRL.